At CanvasHug, we use AI tools daily to plan projects, stay organized, and save time on admin work. They've become a quiet part of our workflow—and honestly, we’d miss them if they were gone. So we thought it made sense to share a few favorites with you.
Task lists, notes, project boards, meetings — they all add up. Most businesses today run on a patchwork of disconnected tools that leave teams chasing updates and ideas spread across apps. That’s where AI-powered productivity platforms come in. They offer a more streamlined, connected way to organize your day and work smarter, not just harder.
Taskade
Taskade is an all-in-one collaboration tool that blends task lists, notes, mind maps, and chat into a single workspace. What sets it apart is its seamless AI integration. You can brainstorm ideas, auto-complete tasks, and generate content without ever leaving the platform.
The real-time multiplayer experience makes it ideal for teams that need to stay in sync. You can map out workflows visually, set recurring tasks, and even host video calls directly inside projects. Its AI agents can also automate your daily planning or help break down big projects into step-by-step plans.
For businesses like marketing agencies, design studios, or even restaurants managing multiple locations, Taskade offers one central place to track everything. Whether you’re onboarding new staff or rolling out a campaign, AI can help reduce friction and save hours.
SecondBrain
SecondBrain is an AI-powered productivity tool designed to help you capture, organize, and retrieve information from across your digital life. It pulls together everything — notes, tasks, emails, bookmarks, and more — into a unified interface that thinks alongside you.
The idea is simple: stop wasting time searching. With built-in AI, SecondBrain helps you recall ideas, resurface content you saved weeks ago, and even generate documents or summaries based on your inputs. It connects to tools like Gmail, Notion, Google Drive, Slack, and others, making it ideal for anyone juggling multiple workspaces.
For founders, freelancers, or operations leads, this kind of recall and automation can be a game changer — especially when switching contexts frequently.
Want to try something we built?
In 2023, we designed and developed a small web app called Whidle — a minimal AI assistant that helps you organize ideas and notes with just a few prompts. You could use it for journaling, outlining websites, or planning a launch — it was meant to be lightweight and fast to use.
We paused development after the pilot phase, but if there’s enough interest, we’ll bring it back. You can sign up for the waitlist here — no spam, just a ping if we decide to re-launch it publicly.
Honourable mentions
There’s no shortage of AI tools popping up every month. A few others worth checking out: Notion AI for summarizing and rewriting content inside your docs, Motion for automated daily scheduling, and Superhuman if you're looking for an AI-powered email experience that keeps your inbox under control.
Let’s keep in touch.
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